OUR WORK
For years, our team has designed, built and run the operational systems of a U.S. government contractor working in environmental remediation, disaster recovery and construction: contracts, projects, finance, procurement, compliance and field work.
Enterprise applications • Integrated workflows • Long-term delivery
LONG-TERM ENTERPRISE PARTNERSHIP
Experience Built Across a Connected Operational Ecosystem
Most of this work comes from one long-term client relationship across about 15 subsidiaries and partners. Each application sits inside a larger operational system, so we built them to connect.
This depth of engagement allowed XylonTech to understand not only individual software requirements, but also the broader organizational environment in which contracts, projects, finances, people, documents, and decisions intersect.
BUILT FOR REAL OPERATIONS
Behind every application is a larger operational system: people making decisions, information moving between teams, approvals that must remain traceable, financial data that must remain trustworthy, and technology that must continue working after launch.
Operational Applications
Systems supporting contracts, projects, finance, workforce processes, licensing, learning, proposals, and invoicing.
Portals and Dashboards
Digital environments bringing documents, workflows, operational information, and reporting into more accessible experiences.
APIs and Integrations
Connections involving Microsoft Graph, Teams, SharePoint, Deltek Costpoint, email services, document management, and enterprise platforms.
Engineering Foundations
Reusable components, source control, quality practices, secure-development foundations, modern interfaces, and deployment automation.
SELECTED WORK
Systems Designed Around How Organizations Actually Work
These examples come primarily from XylonTech’s sustained contribution to a connected enterprise technology environment. Together, they demonstrate the breadth of operational needs supported within a long-term partnership—not a collection of isolated software builds.
Procurement & Finance
Purchase Requisition, PO and Invoicing System
Challenge: Purchase approvals took 5.5 days across email, spreadsheets and a legacy SharePoint site, for 15 subsidiaries.
Contribution: We rebuilt the process as one app with automatic approval routing, Teams notifications and one-click purchase orders, integrated with Deltek Costpoint in 22 places.
Capabilities: Approval routing · Costpoint integration · Teams notifications · Okta single sign-on · Legacy data migration
Approvals now take about 20 minutes, and 50,000 invoices and 15,000 requisitions moved over with their history.
CONTRACTS & ENTERPRISE OPERATIONS
Integrated Contract Management System
Challenge: Stakeholders across multiple companies and subsidiaries needed a clearer, shared view of awarded contracts and related operational information.
Contribution: XylonTech contributed to an integrated contract-management application that brings relevant contract information into a unified experience for authorized stakeholders across the organization.
Capabilities: Centralized contract visibility · Multi-company and subsidiary context · Role-appropriate access · Structured contract workflows · Continued enhancement and support
More than 2,000 contracts moved off legacy SharePoint into one system, with clearer control across the organization.
PROJECT FINANCE & REPORTING
Project Financial Dashboard
Challenge: Regional managers, program managers, and project-control teams needed accessible views of important project and financial information held within enterprise accounting systems.
Contribution: XylonTech contributed to a dashboard that surfaces relevant labor, cost, overhead, vendor, project-status, and related financial information from Deltek Costpoint.
Capabilities: Centralized financial visibility · Costpoint integration · Labor and cost information · Vendor information · Project Status Report support · Role-relevant dashboards
More than 2,000 projects across 15 subsidiaries in one financial view.
DESIGN-BUILD COLLABORATION
Project Collaboration Portal
Challenge: Design-build participants needed a shared environment for exchanging documents and coordinating information across architects, designers of record, contractors, and government agencies.
Contribution: XylonTech contributed to the redesign and engineering of a project portal supporting collaboration among internal and external participants.
Capabilities: Document sharing · RFIs · Submittals and transmittals · Project photography · Multi-party collaboration · Structured access
A connected digital workspace for complex projects involving multiple organizations and responsibilities.
PROCUREMENT & SUBCONTRACTOR WORKFLOWS
RFP and Subcontractor Experience
Challenge: Procurement teams needed a structured way to publish proposal packages, communicate with subcontractors, and collect bidding interest and documentation.
Contribution: XylonTech enhanced an RFP application and subcontractor portal supporting proposal distribution and subcontractor participation.
Capabilities: Published RFP packages · Intent-to-bid collection · Bid-document submission · Questions and comments · Centralized subcontractor access · Continued enhancements
A more organized connection between procurement teams and subcontractors responding to project opportunities.
Responsible AI
Zoning Question Assistant
Challenge: Staff needed quick, reliable answers to zoning questions that vary from state to state.
Contribution: We built an assistant on Azure AI that answers zoning questions across U.S. states, designed so people check the answer before acting on it.
Capabilities: Azure AI · Document-grounded answers · Human review
The same kind of knowledge assistant we now offer climate organizations.
Built for continuity, not just launch
CONNECT
Applications, APIs, identity, documents, communications, financial systems, and enterprise platforms work best when their connections are intentional.
REUSE
Shared navigation, reusable components, common interaction patterns, maintainable architecture, and a consistent user experience create stronger foundations.
EVOLVE
Quality assurance, secure development, delivery automation, maintenance, feature enhancement, and modernization help software continue to serve changing operational needs. This is the Canopy stage of our Root-to-Canopy™ Method.
Some of Our Most Important Work Happens Quietly.
XylonTech has contributed to enterprise and operational systems whose client names, interfaces, data, and implementation details cannot always be presented publicly. We respect those boundaries. Where appropriate, we can discuss relevant experience, delivery approaches, and solution patterns privately without disclosing protected information.
START WITH THE CHALLENGE
What system does your organization need to strengthen?
Whether you are replacing a fragmented workflow, modernizing an operational application, connecting enterprise platforms, or building something new, we can help clarify the challenge and identify a path forward based on the work already underway. You do not need a completed technical specification. An operational challenge or unfinished idea is enough to begin.